A recent Capterra survey of 2,500 global project managers highlights the significant benefits of AI integration in project management. From proactive risk management to enhancing productivity and efficiency, AI tools are seen as essential for future success in project planning and execution.
AI Integration Boosts Project Management Effectiveness, Survey Finds
Arlington, Va., July 8, 2024—Artificial Intelligence (AI) is proving to be a valuable addition to project management practices, delivering substantial benefits and fostering plans for increased future investment. This information comes from a recent survey by Capterra, called the “Most Impactful PM Tools Survey,” which examined the experiences of 2,500 global project managers.
The study highlights that 46% of respondents are currently utilising AI tools in their project management processes. Among these, a striking 90% reported a positive return on investment (ROI) from their AI tools over the past year. This success has instilled confidence in AI technologies, prompting an average projected increase of 36% in AI investments by 2025.
Proactive Risk Management
One of the standout benefits of AI in project management is its capacity for risk mitigation. According to the survey, 54% of project managers are using AI to predict potential project risks and propose mitigation strategies. By analysing historical data, AI can identify variables that have previously led to project delays or over-budget outcomes. This predictive capability allows managers to make real-time adjustments, thereby reducing the likelihood of project derailments.
Enhancing Productivity and Efficiency
Automation of routine tasks stands out as another significant advantage. An overwhelming 94% of surveyed project managers expressed confidence in their ability to lead AI implementation projects. By automating repetitive tasks such as status updates and reporting, AI tools free up project managers to focus on strategic decision-making and engaging with stakeholders. Consequently, 63% of respondents noted improved productivity and efficiency as principal benefits of AI integration.
Predictive Analytics for Strategic Planning
AI-driven predictive analytics also play a crucial role in enhancing project planning. These tools enable project managers to foresee potential issues before they arise. For instance, AI can predict price increases in key materials, enabling project managers to adjust budgets or plan contingencies accordingly. This forward-thinking approach is helping managers design more robust and adaptable project plans.
Olivia Montgomery, associate principal analyst at Capterra, underscores the far-reaching benefits of AI tools. “Project managers are seeing significant returns from their AI investments, particularly in risk management, task automation, and predictive analytics,” she says. “These tools are empowering project managers to tackle complex challenges more effectively.”
Further Education and Training Needed
While the survey indicates a high level of confidence in AI, with 88% of project managers feeling comfortable delegating tasks to AI tools, it also points out a critical need for ongoing education and training around these technologies. As AI continues to evolve, the skills required to maximise its benefits must similarly advance, ensuring that project managers can leverage these tools to their full potential.
Looking forward, project managers foresee significant advancements in task automation, predictive analytics, and overall project planning over the next year. By focusing on these areas, organisations can support their managers in delivering more successful projects, thus driving organisational growth.
For those seeking further detailed insights, Capterra’s full report is available, offering a comprehensive overview of the survey findings and expert recommendations.
About Capterra
Capterra is a leading platform for organisations searching for the right software and services. Its marketplace includes over 100,000 solutions across 1,000 categories and features more than two million verified user reviews, designed to help organisations save time, increase productivity, and accelerate growth.
The findings of this survey provide a compelling case for the continued integration and investment in AI-driven project management tools, highlighting their potential to enhance productivity and efficiency across diverse industries.
